Walla Walla Housing Authority - WWHA - Walla Walla Washington 99362

Public Records Requests

Link to the WWHA's Public Records Policy.

For assistance, or to make a Public Records Request by letter, email, or telephone, contact:

Rosanna Morgan, Public Records Officer
Walla Walla Housing Authority
501 Cayuse Street
Walla Walla WA 99362
Telephone: (509) 522-7815
Fax: (509) 527-4574
Email: wwha@wallawallaha.org (please include "Public Records Request" in the subject line)

Please use the Public Records Request Form. Public Records Requests must include:

- Name, address, and contact informatin of the requestor.
- Date of request.
- Description of the public records adequate to locate the records.
- Whether the requestor wishes to inspect the records or is seeking copies of records.

Response to Records Requests

Within five business days of receipt of the request, the Public Records Officer or designee will do one of the following:

- Make the records available for inspection or copying.
- Send copies to requestor if payment has been received.
- Provide a reasonable estimate when records will be available.
- Contact the requestor to obtain clarification.
- Deny the request citing the reason for denial.

If the requestor does not receive a response within five days, he/she should contact the Public Records Officer to determine the reason.

Inspection of Public Records

The Public Records Officer will make records available for inspection and copying by appointment during normal business hours, excluding legal holidays. Requestors will not remove documents from the viewing area or disassemble or alter any documents.

The requestor will indicate which documents he/she wishes the WWHA to copy.

There is no fee for inspecting public records.

Cost for Copies of Public Records

- Black and white copies = $0.15 per page
- Scanning and PDF's = $0.10 per page
- Mailing = actual cost of postage and shipping container
- Other media = actual cost of reproduction (color, electronic and/or information provided on a disk or CD-ROM)

Payment is accepted by check or money order, payable to "Walla Walla Housing Authority"

For large requests, the WWHA may:

- require a deposit of up to ten percent of estimated cost before making copies
- provide copies in installments
- require advance payment before providing further installments

Records Index

There is no single index of WWHA records, however, indices are maintained for the WWHA Board Resolutions and Minutes. The Public Records Officer will coordinate with departments to assure compliance withthe Public Records Act.

Some Records Exempt from Disclosure

The Public Records Act lists types of documents exempt from public inspection and copying. Other laws also prohibit disclosure of certain records. Some of the exemptions to disclosure that apply to the WWHA are listed in Appendix A of the WWHA's Public Records Policy.

The Walla Walla Housing Authority will NOT disclose lists of individuals for commercial purposes.

If only a portion of a record is exempt from disclosure, the Public Records Officer or designee will redact the exempt portions before providing the document.

Special Considerations

If a requestor has not made arrangements to review or claim records within thirty (30) days of notice that the records are available, or fails to make payment, the Public Records Officer may close the request.

If requested records contain information that may affect rights of others, before providing the records, the Public Records Officer or designee may give notice and allow time for action by the other parties.

After a request has been filled, if the Public Records Officer becomes aware of additional documents existing at the time of the request, these will be provided to the requestor on an expedited basis.

Requesting Review of Denials

A requestor may send a written petition to the Public Records Officer in order to have any disclosure denial reviewed. The Executive Director will consider petitions and affirm or reverse the denial within two business days following the receipt of the petition by that office.

Within two business days of an initial denial, the requestor may obtain court review. See the Revised Code of Washington (RCW 42.56) for more information.

Equal Housing Opportunity - Discrimination is prohibited by Federal Law